Documents Needed to Transfer a Property When You Buy and Sell

Transferring property ownership, whether buying or selling, requires several essential steps and precise documentation. Having everything in place ensures a smooth process, saves time, and prevents delays.

Here’s a comprehensive guide to the documents you need and how ValuGate simplifies every step for you.

Our Conveyancing services:

Proof of Identity and Address

For Buyers and Sellers:
- Valid passport or Emirates ID
- Proof of address, such as a utility bill or tenancy contract

Title Deed or Sales Purchase Agreement (SPA)

For Sellers:
- Secondary Property: Provide the original Title Deed to prove ownership.
- Off-Plan Property: Submit the SPA issued by the developer.
For Buyers:
- Verify the authenticity of the seller’s Title Deed or SPA with the Dubai Land Department (DLD).

Agency Agreement (Form A and Form B)

For Sellers:
- Sign Form A with your brokerage to authorize the listing and sale of your property.
For Buyers:
- Form B formalizes your engagement with the agent representing you in the purchase.

Memorandum of Understanding (MoU) or Form F

For Both Parties:
- This document outlines the agreed terms, such as the sale price, payment schedule, and other key conditions.
- In Dubai, Form A, Form B, and Form F are fully digitized and regulated by the DLD (Dubai Land Department). Once drafted, a link is sent to both parties via email or SMS for digital signatures.

No Objection Certificate (NOC)

For Sellers:
- Obtain an NOC from the developer to confirm the property is free of liabilities and eligible for transfer.
- All payments to the developer must be cleared before the NOC is issued.

Proof of Payment

For Buyers:
- Provide payment receipts or Manager’s Cheques for the down payment and associated fees.
For Sellers:
- Retain evidence of final payment settlements to complete the sale.

Mortgage Clearance Letter (If Applicable)

For Sellers with Mortgages:
- Obtain a clearance letter from the bank confirming the mortgage has been settled or partially paid, as required for the transfer.
For Buyers with Mortgages:
- Ensure the lender’s pre-approval letter is in place and the loan is ready for disbursement.

KYC (Know Your Customer) Documentation

For Both Parties:
- Submit KYC documents to comply with AML(anti-money laundering) regulations, verifying identity and financial legitimacy.

Transfer Appointment Documents

For Both Parties:
- Attend the transfer appointment at the DLD or Trustee Office with:
  - Title Deed or SPA
  - NOC from the developer
  - Emirates IDs and passports of both buyer and seller
  - Digitally signed Form F (MoU)
  - Manager’s Cheques for the transfer fee (4% of the property value) and other payments

Fees Associated with Property Transfer

DLD Transfer Fee

Amount: 4% of the property value
Responsibility: Typically paid by the buyer, but negotiable between the parties
Payment Method: Manager’s Cheque

Brokerage Fee

Amount: 2% of the sale price for each party(market standard)
Responsibility: Paid by the seller, the buyer, or both, depending on the agreement
Payment Method: Manager’s Cheque or bank transfer

Title Deed Issuance Fee

Amount: AED 540 for properties worth up to AED 500,000 or AED 4,000 for properties above AED 500,000
Responsibility: Paid by the buyer
Payment Method: Typically settled at the DLD or Trustee Office

Trustee Office Fee

Amount: AED 2,100 to AED 4,200 (depending on the property value)
Responsibility: Split between buyer and seller unless agreed otherwise

Final Settlement and Ownership Transfer

For Buyers:
- Make the final payment to the seller using a Manager’s Cheque.
For Sellers:
- Settle brokerage fees and any other administrative costs.
Once all documents and payments are verified, ownership is transferred, and the DLD issues a new Title Deed in the buyer’s name.

Handover Process (For Off-Plan Properties)

If Under Construction: The buyer assumes the remaining payment plan.
If Ready: The buyer completes the handover process with the developer.

Let ValuGate Handle It All

At ValuGate, we take care of every step of the property transfer process. From preparing documents to securing NOCs and attending DLD appointments, our conveyancers ensure everything is handled with precision.

For Buyers and Sellers: Avoid the hassle and let us represent you, ensuring compliance with all legal requirements.
For Agents: Focus on your sales while we handle the transfer and paperwork for you seamlessly.

Ready to Simplify Your Property Transfer?

Contact ValuGate today and experience a stress-free property transaction!